Claude Code Guide
All HR guides
15 minintermediate

Draft and Update HR Policies

Write clear, usable HR policy documents — from PTO and remote work to code of conduct — without the legal-department wall of text that no one reads.

The situation

You need to create or update a policy document. It might be a new PTO policy, a remote work framework, or a code of conduct that has not been touched since 2018.

After this guide you will have a draft policy that is clear, readable, and structured in a way employees will actually follow.

What you walk away with

01

A clear, readable policy draft in under 20 minutes

02

A structure that answers the questions employees actually have

03

Language that sounds human, not like a legal disclaimer

1

Decide what the policy actually needs to answer

Before writing, list the three to five questions employees most commonly ask about this topic. Those questions ARE the policy structure.

  1. For PTO: How much do I get? How do I request it? What happens if I don't use it? Can I take unpaid leave?
  2. For remote work: Who is eligible? What are the expectations around availability? What does the company provide?
  3. For code of conduct: What specific behaviors are in scope? What is the reporting process? What happens after a report?
2

Use the structured prompt for any policy type

Give Claude the policy topic, your context, and the key questions to answer.

Prompt
Write a for a . Key things this policy needs to address: - - - Context: - - Tone: clear and direct, written for the employee reading it, not for legal protection. Use plain language. Structure with headers and short paragraphs. Include a one-paragraph "the intent behind this policy" section at the top. Where I have not given an answer, do not invent one: write . End with a short list of anything that needs legal review.

Click a violet field and type your own details, then copy.

3

Add an FAQ section

After the main policy, an FAQ handles the edge cases that always come up. Ask Claude to generate it from the policy draft.

Prompt
Based on the policy above, write a 5-question FAQ that covers the situations employees are most likely to ask about. Include one question about an edge case or grey area that the policy does not fully resolve, and give an honest answer about how to handle it.

What's next?

Next: Write employee communications

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